Google workspace admin console settings.

• Google workspace admin console settings As an administrator, you can manage company-owned iPhones and iPads in the Google Admin console alongside other devices you manage there. Click Allowlist app. Sign in to admin. For details, go to Allow external sharing only with trusted domains. 3 days ago · The Groups Settings API updates and retrieves settings for an existing Google Group. Open user security settings Cancel Google Workspace ; Custom URLs. Go to Menu Apps > Google Workspace > Gmail > Routing . In the Admin console, go to Menu Generative AI > Gemini app . Set up an additional administrator—If an administrator can’t sign in to their administrator account, another administrator can generate backup codes for them. Events of this type are returned with type=EMAIL_SETTINGS. Note: The Cloud session length setting does not apply to the console mobile app, and has limitations within the console. Important: When 2SV is enforced, users who have not completed the 2SV enrollment process, but have added 2-Factor Authentication (2FA) information to their account, such as a security key or phone number, will be able to sign in using this information. the Admin console, go to the settings page for the app. March 14, 2025. Product emails. Not supported for Business Starter. Show me how; Click Create Wi-Fi network. Definition: The Google Workspace Administrator Console is a central platform for managing your organization’s Google Workspace services. ; Check the Enable contact sharing box. Has full control over Google Groups' tasks in your Admin console. At the top of the page, click Invite user. Getting Started Creating an account. Decide which users should use SSO Turn SSO on for an organizational unit or group by assigning an SSO profile and its associated IdP. Go to Menu Account > Account settings > Profile . Note : Only super admins can access the security health settings for 2-Step Verification and security-key enforcement for users, as well as groups creation and management. Other Google services have the session lengths they’re set to. Before setting up TLS in your Google admin console, verify the TLS versions supported by any compliance, security, or other standards used in your organization. Make sure to identify teachers and staff as over the age of 18. An SPF record is a line of text that you add to your domain, following your domain provider’s instructions. Go to Menu Directory > Users. Google Workspace Sync for Microsoft Outlook (GWSMO). ; Enter a name for the new list. From the Admin console, go to Apps > Google Workspace > Gmail > Manage quarantine s Changing themes does not affect the content or functionality of Gmail, nor does it alter any settings applied by the administrator, such as a customized logo. Update more settings at Google Groups Using Google Groups. Note: Assignments is a core service for Google Workspace for Education Fundamentals and Google Workspace for Education Plus editions. Sign in with a super administrator account to the Google Admin console. If you already set up a Wi-Fi network, click Wi-Fi Add Wi-Fi. Creating custom web addresses for Google Workspace services by modifying your CNAME records. If you aren’t using an administrator account, you can’t access the Admin console. A Google Workspace domain with API access enabled. You can retrieve these events by calling Activities. ; Click Add Condition. Suppress bounces from this recipient —Prevent bounced messages from being rerouted to the configured mail route. ; If you’re already signed in to another Google Account, at the top of the screen, click your profile image or initial and click Add another account. Tip: You can include one or more conditions in your search or customize your search with nested queries. For example, here are the YouTube settings for your top-level Sync Google Workspace emails with the Apple Mail app. Google Meet hardware will try to turn your display off and on again. For details: What you get with Groups for Business As a Google Workspace for Education administrator, you have several options for managing and assigning licenses to your users. 0. Configure discussion archiving and message moderation. Objectives. In the Admin console, go to Menu Directory Users . Set up SPF by adding an SPF DNS TXT record (SPF record) to your domain. Then, make sure that your users turn on IMAP. entry/ apps:membersCanPostAsTheGroup: object If you aren’t using an administrator account, you can’t access the Admin console. Recommended settings. Read detailed information about conflicting consequences and precedence exceptions for Gmail settings. Add Google’s MX record in your domain registrar's system; Activate Gmail in the Google Admin console; Step 1: Add Google's MX record to your domain. com As an administrator for your organization's Google Workspace or Cloud Identity service, you can view and manage security settings for a user. ${device_serial_number} Google Workspace previously encrypted email with Secure Sockets Layer (SSL), but now uses TLS for encryption. Show me how; Check or uncheck Allow users to set their daily working location. Find this setting in Apps Google Workspace Gmail Routing. Users can view email and calendar events in Google mobile apps (recommended) or in iOS Click Sharing settings Contact sharing. Since September 1, 2021, access to YouTube changes for Google Workspace for Education users based on new age-based access settings in the Google Admin console. Go to Menu Apps > Google Workspace > Google Meet . For more information about the Admin console, see Use your Admin console. Set the GCPW token Expand all | Collapse all. If you can't find the app, it may be available only for administrators to install and can’t be allowlisted. Prerequisites. You can control whether users let Google AI take notes in meetings. Go to Menu Apps > Google Workspace > Groups for Business . 0 for authorization Google Workspace file handling. Add a catch-all address to your routing settings to get all incoming messages like this in a single mailbox. Edit the group's notifications. Generate a login activity report for your Slides presentation. Spam filter settings affect groups users who are in an organizational unit where the setting is applied. For details, go to Add and set up AppSheet for Google Workspace. Unique customer ID that’s assigned to your organization’s Google account. Customization limits. Configure the environment. Initially, the primary administrator is the person who signed up for your Google Workspace service. Chat . Enter the new user's email address. Get the settings for Google Groups to audit in Sheets. Who can sign in after a factory reset depends on how the device is company-owned and its management client: As an administrator, you can use the Google Admin console to manage all your Google Workspace services. You manage Google Workspace in the Google Admin console. Custom spam filters can’t be applied to groups. Universal settings (all mobile devices) Block compromised devices ; Require device encryption; Android settings. Sync Google Workspace contacts with the Apple Contacts app. ; Search for the app. To grant privileges in the Admin console without allowing admins to perform actions in an API, turn off API access for your account. To review an app and ensure it's the one you want to allow or exclude, click its name to open the app listing. You can programmatically integrate with IT infrastructure, create users, update settings, audit activity, and more. To add If an admin doesn't have the required privileges for specific settings, those settings don’t appear on the security health page. . com) and password, you're redirected to the Admin console. Email setup is a big deal, especially if everyone’s using IMAP email clients. Mozilla Thunderbird: Re-add your Google Account to Thunderbird and configure it to use IMAP with OAuth. ; Anyone in your organization can access the item if they have the link (for organizations without target audiences)—Files with this setting aren’t included in search results unless there are links to them from other files that are searchable. Go to Menu Apps > Google Workspace > Gmail > Safety . google. TLS and SSL are often both referred to as SSL. Go to Menu Devices > Mobile & endpoints > Settings > Universal . All shared drive sharing settings are set to allow. Note: These settings affect Google Meet meetings, but not calls or messages. Access to Google Drive; Create the script Enable login challenges with SSO. Or you can assign a role that limits which To turn the privilege on or off for the Meet quality tool, go to the Google Admin console, click Admin roles, click one of the roles in the left column, and click Privileges. Cloud Identity customers: If your organization has a mix of Cloud Identity and Google Workspace licenses, domains on an allowlist for Google Workspace also apply to users with Cloud Identity licenses. The Meet quality tool privilege is located under Services > Google Meet > Manage Meet Settings > Admin quality dashboard access. About Google Workspace Sync for Microsoft Outlook. The Google Workspace Admin console (admin. ; Click Working location. The test might take around 30 seconds to complete. You don’t have to remove the existing registry settings because the Admin console settings override them. Click the row for the user account to display the user information page. To learn about more accessibility features, visit the Google Belonging website. This administrator can perform the following tasks both from the Admin console and using the Admin API: View user profiles and your organizational structure; Create new groups in the Admin console; Manage members of groups created in the Admin console; Manage group access settings Even though these apps have On or Off controls in the Google Admin console, Google Workspace for Education users designated as under the age of 18 will be restricted from using these services with their Google Workspace for Education accounts, regardless of the setting: However, to edit permitted domains from the Admin console, you must set the token value in the registry file. As a Google Workspace administrator, you can use the Email and chat auto-deletion setting to manage message storage for people in your organization. Supported for all Google Workspace, Cloud Identity, and G. list() with applicationName=admin. TLS is an updated, more secure version of SSL. (Note: this has no effect on other AI features in Google Workspace services. Sign in with an administrator account to the Google Admin console. In this guide, we wanted to share 7 quick tips that an administrator should configure within the Admin console (admin. If security keys are required, set up a grace period—When you set up enforcement for 2SV, set up a grace period. Go to Menu Apps > Google Workspace > Google Chat . Restrict the IP addresses where users can access Google Sync. Go to Menu Apps > Google Workspace > Gmail > Spam, Phishing and Malware . A Google Account in that domain with administrator privileges. Customize your account's user groups. Settings in your Google Admin console that mention SSL now use TLS. 1, 1. ; Only addresses in my domains—Sender doesn't have to be a Google Workspace user, but their email address must contain your primary domain (subdomains are allowed). Some Google Workspaceusers might have fewer options for customizing their meeting effects than others: Google Workspace for Education users might only be able to replace their background with a stock or seasonal image. For example, you can let only your sales department publish Google Drive files on the web. Choose if you want users to automatically upload Office documents to Google Drive and open them with Google Workspace. Learn more about email routing and delivery settings. Go to Menu Devices > Google Meet hardware > Settings . ; OMA-URI–The OMA-URI for the ADMX template. These settings can also appear in the Admin console as Inherited Google Meet hardware settings. The session length for admins using the Google Admin console is set to one hour and cannot be modified. Turn off any mail delivery settings that route mail to an external mail server. Use settings in the Google Admin console to govern access to Google Workspace services through OAuth 2. Jan 13, 2025 · Google workspace is typically one of the most crucial environments for organisations. (Optional) To apply the setting to a department or team, at the side, select an organizational unit. Use the Admin console, the Admin SDK Directory API, or Google Cloud Directory Sync to update the Directory when a person’s profile information or situation changes. Go to Contact Google Workspace support. The Google Workspace MX record value is smtp. Requires turning on Groups for Business. Manage your Google Workspace account with one centralised, secure control panel. Find a service with the status of On for some. Requires having the Gmail Settings administrator privilege . Set up TLS The service is automatically turned on for users in either of these conditions: The preference for new products is set to Turned on when released (Admin Console > Account > Account settings > Preferences). Customize a Google Workspace service URL; Support: Get support from Google by chat, phone, or email, or search for specific help topics. Click Security. Click Sharing settings. Solution: Work with another administrator within your organization. Go to Menu Devices > Mobile and endpoints > Settings > Windows . Google Workspace supports TLS versions 1. If you signed up for Google Workspace with a verified domain, your username is associated with your domain, for example, you@your-company. See full list on support. For details, see Activate organization branding features. For Google Workspace editions that don't include AppSheet Core, you can purchase subscriptions for AppSheet in the Google Admin console. ) You can turn off NotebookLM on or off as an additional service. You can purchase other types of AppSheet licenses in the account billing Groups for Business is a core service in your Admin console that controls how your organization’s groups can be used in the Google Groups user app at groups. Use the Google Admin console to specify how users can share their primary calendar and events with people inside and outside of your organization. For administrators who manage Chrome policies from the Google Admin console. Choose an option: Enable automatic upload and file handling—Automatically sets up the cloud upload flow for Google Drive and Google Workspace. ; In the Internal sharing options for primary calendars section, choose how your users' calendars are shared by default with other people in your organization. false: Google can not contact managers of this group. 3 days ago · The Admin SDK API is a collection of RESTful interfaces that empower administrators to manage Google Workspace organizations at scale. Apps Google Workspace Gmail Routing. At Google Groups, you can update the following settings, many of which aren't available in your Admin console: General—Group name, email address, and other basic settings you can make in the Admin console. For example, this might occur if an administrator leaves the company or loses their security key. com using your Google Workspace username. Mar 14, 2025 · In the Google Admin console, you will not be able to access the turn on and off setting for less secure apps. ; Select which email addresses to include in the Directory: Show all email addresses—Show the user's primary email address and any alias addresses. As an administrator, you can set the default sharing settings for shared drives by the organizational unit they’re assigned to. 3. Administrators can also monitor the configuration of Google Admin console settings from the security health page. You can find the Admin console at admin. com to open Google Drive. Add users, activate services, manage mobile devices and more. Go to Menu Devices > Chrome > Settings > Device settings . At the bottom, click Save. Change power-saving settings. To do so, you connect Apple Business Manager or Apple School Manager with your Google Workspace or Cloud Identity subscription. If you aren’t using a super administrator account, you can’t complete these steps. To add one address at a time, click Add address and enter the email address or domain. Enable or disable Gmail themes. Rename a user or change a user's email address; Add information to a user’s profile; Hide a user from the Directory; Train people in your organization to use The username (primary email) of the Google Workspace admin assigning the SSO profile must match the primary email address of your Azure AD tenant admin account. Before you begin: If you need to set up a department or team for this setting, go to Add an organizational unit . After an hour, admins need to sign in again. Administrators within Google Workspace have a range of privileges available to them, which can be utilised to bolster security. You can set the number of days that messages stay in a user's mailbox, and create settings that: Move messages to trash or delete them permanently when the storage periods expire. ; Click Turn Off For 10 Minutes. For details, see Google Workspace editions that include AppSheet Core. You apply settings to configuration groups only in the Admin console, not using APIs. SPF helps prevent your outgoing email from being marked as spam by receiving email servers. Click a section to open the service settings you want to change. Learn more about address lists. On your Google Meet hardware touchscreen, tap Settings Display. The Admin Settings API is enabled for Google Workspace accounts. Email Settings. Go to Menu Apps > Google Workspace > Gmail > Hosts . Note: Enabling or disabling Gmail themes affects all users. You can turn access to Google Vids on or off. Considerations We recommend using the Google Admin console to create Wi-Fi profiles and then apply them to devices during the enrollment process. In your Google Admin console, delete any Non-Gmail mailbox setting so that users can open Gmail web and mobile apps. ; In the Generate new record box, select your DKIM key settings: As an administrator, follow these recommendations when you set up IMAP for your organization. When users sign in to third-party apps using the "Sign in with Google" option (single sign-on), you can control how those apps access your organization’s Google data. If you're a super administrator and you sign in to admin. For example, you can reset a user's password, add or remove security keys for multi-factor authentication, and reset user sign-in cookies. For details, go to REST Resource: devices. This length applies only to the Admin console. Web-based or latest version of Outlook. With Admin Console, you can manage Workspace for your organization. Users will not be able to turn IMAP on or off in their Gmail settings. Set the default sharing settings for shared drives. Access to less secure apps will be turned off for all Google Accounts. Terms: Help: Looker Studio: Turn your data into easy-to-read charts and On the Routing page, click Manage address lists. Gmail themes are turned on by default when you sign up for a Google Workspace account. Users can enter an admin-generated backup code for 2SV during the If you use Google Cloud Directory Sync, you must pick one way to automatically assign licenses—either the option in the Google Admin console described here or with Google Cloud Directory Sync. As an admin managing your organization's Microsoft Windows 10 or 11 devices with Google's Windows device management, you can add custom settings in the Google Admin console. Alternatively, if you signed up with a verified domain or a Gmail address, you can go to mail. 0, 1. How the Apple Device Enrollment integration works To let people in your organization add images from Drive to their signature, you need to turn on settings in the Google Admin console. As an administrator, you might want to get and save incoming messages sent to non-existent or incorrect email addresses in your domain. Allows users to only access Google Workspace mail, calendars, and contacts on mobile devices through the IP addresses that you list. ; Open the user's account page: Click the user's name. This does not apply to devices that were reset on the device itself. Allows the specified administrator accounts to sign in to a company-owned device after it’s reset to its factory settings from the Admin console. See what data you have in your Google Account, including the things you do, like searches, and the things you create, like email. Any updates you make later to the Wi-Fi profiles are automatically pushed to devices. ; In the Selected domain menu, select the domain where you want to set up DKIM. If two settings conflict, Google Workspace applies the setting with the higher priority and ignores the lower priority, conflicting setting. The sharing settings available in your Admin console apply to users by organizational unit or groups 3 days ago · This document contains Admin Settings API-specific authorization and authentication information. In the Google Sync IP Whitelist box, add the IP addresses (masks) where users can access their Google Workspace mail, calendars, and contacts. Under Test energy saving, tap Test. ; Click the Generate New Record button. 2, and 1. Device-level settings apply for anyone who uses the device, even if they sign in as a guest or with a personal Gmail account. So, let’s talk about how you can use the Google Admin Console to keep your organization’s emails flowing quickly and Mar 25, 2025 · Retrieve & update settings for Google Groups Stay organized with collections Save and categorize content based on your preferences. ; At the bottom of the address list table, click Add address list. Changes can take up to 24 hours but typically happen You can customize many service settings in the Google Admin console for different users in your organization. Learn more; Note: You'll be able to make changes to your domain's DNS settings only if you're a domain administrator. Go to drive. 301 Moved The document has moved here. You need to add this record into your domain settings so your domain registrar knows to send incoming mail to Google for delivery. I purchased my domain name through Google. Apps Google WorkspaceGmail Spam, phishing and malware (Optional) On the left, select an organization. At the top left, click All users in this account. Hover over the space you want to add a user to, and click Manage space. Requires having admin privileges for Groups, Organizational Units (top-level), and Service Settings. com to open Gmail. To review the apps requiring Google Cloud scopes in the Apps access control UI, see Control which third-party & internal apps access Google Workspace data. We recommend that you set up more than one administrator in your organization with access to the security settings in the Google Admin console. Aug 23, 2023 · Go to admin. Am I required to make changes to my DNS settings? Choose an option: Private to the owner—Only the file owner can access new files. Mar 25, 2025 · Allows Google to contact administrator of the group. What's included To make your organization's data more secure, use advanced management settings as needed or required for your organization. You can update the token on devices in the following ways. Go to Menu Apps > Google Workspace > Gmail > User settings . Click the type of service: Google Workspace, Additional Google services, Web and mobile apps, or Google Workspace Marketplace apps. You can find it in your Google Admin console at Account Account settings Profile. Configure OAuth 2. The security center expands on advanced settings in the Google Admin console to surface your security data through insightful, customizable reports that you can share with colleagues in your organization. The new user will be emailed with steps to create an account. Use this article as a reference for many common settings. Explore Admin dashboard features including security, endpoint management & more. This guide is a summary of accessibility features in Google Workspace and other Google services. First, complete the steps for admins. Learn how the Google Workspace Admin security dashboard provides your team with security analytics & threat intelligence tools to keep your data safe. Related topics. Go to Menu Devices > Mobile & endpoints > Settings > iOS . Run the script. Configure any settings. Through the API, you can do the following: Modify a group's settings for internal and external group access. Google Workspace Admin. com and sign in with an administrator account for the Google Workspace domain. com), helping to secure the Google Workspace environment Administrator User Guide TABLE OF CONTENTS Overview Get Started Sign in to your Admin console Direct URL Apps Launcher Mobile App Setting Up your Company Profile Profile: Preferences: Smart Features & Personalization Personalization Custom URLs Legal & C From the Admin console home page, go to one of these pages: Apps Google Workspace Gmail Compliance. Likewise, updating Admin API rights updates corresponding privileges in the Admin console. Before reading this document, be sure to read the Google Workspace's general authentication and authorization information at Learn about authentication and authorization. If your organization uses third-party identity providers (IdPs) to authenticate single sign-on (SSO) users through SAML, you can present these SSO users with additional risk-based login challenges and apply 2-Step Verification (if configured), after the IdP authenticates a user during sign-in. Use it to add or remove users, manage billing, set up mobile devices, and more. Assigning a role grants the user access to your Google Admin console. You can change power-saving options in the Settings and policies page: This page is for Google Workspace administrators. com. Security: Manage security settings in Google Workspace—enforce 2-Step Verification, monitor and enforce passwords, and more. Setting options What to do; Allowed senders: Choose an option: Only registered Apps users in my domains—Sender must be a Google Workspace user in one of your domains. Add an organizational unit for the users whose settings you want to change. What can Google Workspace admin see? Google Workspace admins can view usage reports, audit logs, and user activity like storage You can upload, view, sync, replace, and delete default templates and themes in the Google Admin console for Google Slides, Forms, and Sites. Create and configure the script. Not all standards support the TLS versions that Google Workspace supports. ${device_resource_name} Unique resource name for a device, as found in the Cloud Identity Device API. Using the Google Workspace Admin console User-based automatic license assignment You can share the responsibility of managing your Google Workspace or Cloud Identity account by assigning administrator roles to other users. Here admins can manage domain resources. Some features may require having the Meet hardware Manage organizational unit settings privilege. com . This automatically initiates the connection with OAuth. For details, go to Set Calendar sharing options . ; Go to the settings page for the service. As your organization's administrator, you can choose the types of product and educational emails you'd like to receive from Google. For example, granting the privilege to create users in the Admin console also lets admins create users using the API. As a Chrome Enterprise admin, you can control settings that apply when people use a managed ChromeOS device, such as a Chromebook. View the settings of a space in the Admin console. You can make a user a super administrator who can perform all tasks in the Admin console. Apr 8, 2025 · This document lists the events and parameters for Email Settings Admin Audit activity events. You can manage default templates and themes only after you’ve activated organization branding. Populate a spreadsheet with a list of all the users in a domain. You can turn Google Workspace smart features on or off. Step 5: Enforce 2-Step Verification (Optional) Before you begin: Make sure users are enrolled in 2SV. Click Custom settings. Custom spam filters can be applied based on address lists that you create and manage in your Google Admin console. ; Enter text into the fields: Name–A descriptive name for the setting, such as “App-name ADMX ingestion”. ; Click Add a custom setting. Or, at the top, in the search box, enter the user's name and open their account page. ; Move users to the organizational unit. This status indicates that the service is turned on for an organizational unit or access group. Requires having the Domain settings administrator privilege. Set Up IMAP and Email Clients. Or in Gmail, click the Settings icon > See All Settings > Admin console. By default, the web session length for Google services is 14 days. Create and schedule resources Trusted domains must use Google Workspace and be domain-verified. Aug 12, 2024 · Keeping it all under one roof in the Google Workspace Admin console can make it easier to keep an eye on things. After the new user has accepted the invite and created a managed Google account, the IT admin can enable access to the Google Admin console by making them Official Google Workspace Admin Help Center where you can find tips and tutorials on using Google Workspace Admin and other answers to frequently asked questions. Google Workspace LTI™ Quickly and securely create, analyze, and grade coursework, while helping students learn more effectively. Sync Google Workspace calendar events with the Apple Calendar app. Click the setting you want to change. For help using Google Workspace services, see the Google Workspace user guide to accessibility. Occasionally Google may send updates on the latest features, ask for input on new features, or ask for permission to highlight your group. com) is your primary interface for managing users and licenses. Google does not redirect you to the SSO server. com with your full admin address (name@example. ; It might take several minutes for this change to take effect on the user account. Mar 25, 2025 · Anyone can use Apps Script to automate Admin console tasks in a web-based, low-code environment. ; Click Login challenge. true: Allow Google to contact managers of this group. Autowipe devices that don't sync within a specified period For example, granting the privilege to create users in the Admin console also lets admins create users using the API. Product emails are sent only to the primary administrator for your Google Workspace account. Allow users to search your organization’s Directory in the iOS Contacts app. Mar 25, 2025 · This document assumes that you understand the general ideas behind the Google Data API protocol, and that you are familiar with the Google Workspace Admin console. When updating and retrieving settings for Google Groups, an API request requires the authentication and API key as described in Create access credentials . Admin console email settings (for example, a list of preauthorized senders) overrides spam settings. Plus features like a welcome message Click Authenticate email. Office devices Click Data source and select Device log events. Admins can add or remove users, configure settings, and monitor security. Important: Google Workspace applies all routing settings to the affected inbound messages. Apr 8, 2025 · Create a Google Apps Script that makes requests to the Directory API. rhyz cjaqb biv ljfvm koau xorpjieu awhzv faoci zikw fbvmlmhu zzqcosh rczf onncc iucv pauy